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WCS Senior Finance Officer Job

Senior Finance Officer Job, Kenya Finance Jobs 2022.

Position: Senior Finance Officer,
Reports to: Finance and HR Director,
Location: Mombasa, Kenya,
Country Program/Sector: Kenya Program,
Position Type: Full-time,
Expected travel: Local travel to field sites as necessary,

Organization Background:
The Wildlife Conservation Society (WCS) is a US non-profit, tax-exempt, private organization established in 1895 that saves wildlife and wild places by understanding critical issues, crafting science-based solutions, and taking conservation actions that benefit nature and humanity. With more than a century of experience, long-term commitments in dozens of landscapes, presence in more than 60 nations, and experience helping to establish over 150 protected areas across the globe, WCS has amassed the biological knowledge, cultural understanding and partnerships to ensure that vibrant, wild places and wildlife thrive alongside local communities. Working with local communities and organizations, that knowledge is applied to address species, habitat and ecosystem management issues critical to improving the quality of life of poor rural people whose livelihoods depend on the direct utilization of natural resources.

Kenya Program Overview:
Wildlife Conservation Society (WCS) – Kenya Marine Program is a research-based organization that has been involved in both ecological and socio-economic activities at the Kenyan Coast for a period of over 27 years – from 1991 to date. The organization employs a science-based and collaborative approach focussing on understanding the ecology of coral reefs and reef dependent coastal communities while applying conservation solutions in addition to collaborating with researchers, managers, and students in Kenya and the Western Indian Ocean region

Job Summary:
The position holder will support financial management activities of WCS Kenya.


Reporting to the Finance and HR Director, the Senior Finance Officer will provide financial support to WCS Mombasa Office and related programs to ensure the smooth running of the office. This includes handling day to day financial operations with particular emphasis on accounts payable and receivable, expense reports, cash management, processing payments while ensuring a culture of compliance is upheld.

Emphasis will be directed to ensuring that financial management is conducted in compliance with WCS and donor policies and maintain an effective financial accounting and bookkeeping system required to assure integrity of WCS’ financial operations.


Accounting & Finance

  • Maintain, monitor, and disburse funds from the project in accordance with WCS Kenya’s financial policies and procedures as outlined in the Finance and Accounting policies manual for country office, SAP Manual, Finance Policy, Procurement Policy and any other policies.
  • Examine financial documents such as invoices, vouchers, expense reports, purchase orders and other documents to ensure the completeness, accuracy, reasonability, and validity of financial data according to WCS and donor guidelines
  • Preparing JV templates for upload to SAP on a weekly basis for all transaction
  • Reconciliation of balance sheet control accounts on monthly basis and at year end
  • Ensure payroll statutory payroll deductions are filed and submitted on time.
  • Review of bank reconciliation on a timely basis and conducting petty cash counts
  • Assist the Finance and Administration Director in preparation of monthly financial report, accruals and projections, and any other financial reports for review.
  • Prepare and update Budget Follow-Up reports for programs on a timely basis.

Procurement and Logistics

  • Monitoring contractor and grantee performance to ensure compliance with the terms and conditions of award including review of financial status reports.
  • Managing the necessary closeout processes
  • Providing on-going assistance to sub-grantees to administer sub-agreement in compliance with all terms and conditions.
  • Ensure that procurement of goods, services, and works are done in compliance and within the stipulated policies and guidelines, that WCS will get value for money by ensuring that negotiation opportunities are optimized and documented.
  • Ensure use of the Preferred vendor list, fair distribution of business and deliberately ensuring that the suppliers are treated with due respect, complaints, and compliments are handled professionally while in all engagements, WCS interests and image/brand are put ahead of everything else.
  • Review supplier evaluations/bids analysis, requests for awards, purchase orders, contracts for services, and other procurement documents, ensuring strict adherence to applicable procedures, accuracy, and completeness of procurement supporting documents.
  • Identification of risks related to procurement recommend mitigating solutions to the Finance & HR Director. 
  • Ensure continuous innovations, adoption of best practices, and regular reviews of Procurement processes, for optimal efficiency.
  • Conducting Asset Verification exercises.

Assisting with donor and statutory audit through retrieval of sampled documents 
Perform other duties as assigned by the Finance & HR Director.

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