Stores Assistant Job, Procurement Jobs 2020,

Position: Stores Assistant,  REF/TNH/SA/10/20


Job Description

Checking system stock levels, order stock items, receive, store and issue goods to all internal sub stores and users and raise records of all transactions.


  • Regularly run items below re-order level report and raise Purchase Requisition Orders (PROs) for all items as required in a timely manner and ensure no stock outs.
  • Coordinating material receiving from external suppliers and invite both security and user’s representative or Quality Assistant for cross-checking.
  • Physically inspect and verify material items from suppliers against Purchase Order (PO) specification supplier delivery documents and receive.
  • Signing stamp supplier delivery documents and immediately raise a system Goods Receive Notes to confirm receipt.
  • Transferring material commodities to their respective storage shelves whilst ensuring proper handling, shelving and coding of materials
  • Checking shelf life and expiry dates of material during receipt from suppliers and while storage in compliance with the Hospital’s policies and procedures and promptly report non-conformance
  • Maintaining the First Expiry First out (FEFO) system for storage and issuance of items.
  • Participating in carrying out daily, quarterly and random stock takes.
  • Ensuring that any stock variances are thoroughly investigated, documented and resolved in a timely manner.
  • Promptly forwarding documents to Procurement, users and Finance for processing in line with the Hospital Procedures.
  • Issue items to user departments against approved off issue vouchers and ensure that all requisitioned goods reach the intended user department.
  • Maintaining a comprehensive up-to-date document filing and retrieval system for all stores transactions.
  • Observing appropriate security measures throughout the supply chain process by releasing all issued stocks in locked and/or sealed containers for transportations.
  • Regularly inspecting material, storage areas within the stores and ensure the highest standards of housekeeping, safety and security requirements are achieved and maintained.
  • Adhering to laid down standard operating procedures and work instructions in stock management and storage of medical and other materials.
  • Developing effective channels of communication with the users of stores services.
  • Supervising support staff and students on attachment working at the stores
  • Any other duty as may be assigned from time to time.


  • Bachelor’s Degree in Supply Chain Management, Commerce, Finance or Logistics.
  • Diploma in Purchasing and Supplies Management
  • Minimum 2 years’ relevant work experience.
  • A member of KISM.
  • Knowledge of public procurement and disposal procedures and related regulations
  • Good warehousing, distribution, logistics knowledge preferably in multi user/network environment.
  • Demonstrated Proficiency in ERPs and excellent use of computer based tools.
  • Ability to work under pressure, strict deadline and sound decision making ability.
  • Demonstrate excellent negotiation, analytical, presentation and problem solving skills
  • High level of integrity, resourceful and possess high drive to excel
  • Good interpersonal and communication skills with demonstrated effective leadership skills.

How to apply

If your background, experience and competence match the above specifications, please send us your application (cover letter & CV/Resume) quoting the job reference number and to reach the undersigned  on [email protected]  not later than 13th November 2020. Your CV/Resume MUST include full names and contact details of 3 referees.



P.O. BOX 30026 – 00100


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