Reporting to the Country Representative, the Team Assistant will play a key role in maintaining the country offices. This position will have frequent interactions with other Foundation staff in Toronto, Canada.
Act as the office’s first point of contact for any queries and answer internal and external calls promptly and politely.
Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the Country Office.
Provide administrative support to all Rwanda office staff.
Manage office calendars including prioritizing and resolving scheduling conflicts as required.
Coordinate logistics of project meetings and events including room bookings, catering, refreshments etc. Prepare meeting materials as appropriate.
Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips. This could also include visas, expense reports etc.
Manage agenda and take minutes at team meetings. Create, maintain and update the organization of files and records for teams.
Maintain organization of the database, shared network drives and SharePoint sites.
Assist with budget preparation and forecasting.
Assist with special projects.
Facilitate internal communication within the Country Office.
Other duties as assigned.
A College diploma or University degree is required
Minimum 3 – 5 years of experience in an Administrative Assistant role in a fast-paced environment. Local experience preferred.
Detail-oriented with a demonstrated ability to consistently and effectively produce high quality work. and possess a “take charge” attitude and sense of ownership.
Strong communication skills in English; written and spoken, and ability to communicate in Kinyarwanda. French is an added advantage.
Service oriented with a willingness to take on a variety of tasks/activities.
Able to work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
Flexible and adaptable to changing priorities.
Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).
Professional maturity, sensitivity with different cultures and impeccable integrity.
Ability to set and achieve clear objectives.
Complete other duties as assigned.
You are flexible, adaptable, and able to execute a range of job duties and changing priorities.
You possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
Excellent prioritization and time management skills.
Excellent interpersonal skills, exhibiting grace under pressure.
You possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.
How to Apply
This opportunity is only open to Rwanda Nationals.
Send your updated CV to [email protected] before the 5th Dec 2019 indicating the job title as Project & Team Assistant (Rwanda).