Procurement Officer Job Kwale Water & Sewerage Company

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JOB TITLE:              PROCUREMENT OFFICER

DEPARTMENT:         PROCUREMENT

REPORT TO:            MANAGING DIRECTOR

SUPERVISION:   Procurement Assistant, Procurement Clerk

Job Purpose

Procure quality products and services commensurate with the value for the organization in order to maintain stock levels and enable the Company meet its objectives

Responsibilities     

  • Adopt a process that will ensure procurement is done in an Open & Transparent manner.
  • Manage the annual supplier prequalification exercise to identify credible and reliable suppliers
  • Preparation of Suppliers pre-qualification documents
  • Coordinate with relevant user departments in preparation of quality specifications of goods and services required.
  • Preparation of assigned professional opinion for signing by the Accounting Officer
  • Compile, analyse &Consolidate the annual procurement plans
  • Ensure inventory control& conduct stock taking
  • Coordinate the receiving and opening of tender/quotation documents and the evaluation of tenders, quotations or proposals
  • Secretarial of the tender evaluation &disposal committee
  • Preparation &Verification of LPO’s and LSO’s for approval by the Accounting Officer
  • Ensure certification of invoices and payment vouchers to suppliers
  • Prepare and submit the quarterly, monthly & bi annual mandatory reports for signing by the Managing Director
  • Advice management on the best procurement &supply chain
  • Participate in the management and regular update of Company Asset Register alongside the Asset committee.
  • Conduct product/market survey, periodically as prescribed by the PPADA 2015, so as to guide in the making of the professional opinions for financial decisions.

KEY SKILLS

  • Analytical skills
  • Good Interpersonal skills, ability to interact well both internally (within the Organization) and externally
  • Excellent communication and organizational skills
  • Proficiency in Ms Excel & Sage
  • Previous experience in handling Projects
  • Knowledge of the Public Procurement & Asset Disposal Act 2015 & Public Procurement Regulations 2020.

PERSONAL ATTRIBUTES

  • Customer focus
  • Efficiency and effectiveness
  • Team player
  • High level Integrity
  • Innovative with strong initiative
  • Ability to maintain Confidentiality

Experience   

Minimum three (3) years working experience in procurement.

Qualifications

  • Degree in Supply Chain Management/Procurement or relevant field
  • Membership of KISM/CIPS/Institute of Purchasing & Supplies
  • Must have Supplies Practioner’s licence

How to Apply

Click here to Apply