Office Administrator Jobs, Administration Jobs 2020, IPPFAR Jobs

Job description

  • The Office Administrator is responsible for the management and coordination of office operations and procedures by maintaining office systems and supervising support staff.
  • He/she is responsible for the day-to-day operations of the office ensuring efficient and effective operations and coordinating on all issues affecting the daily operations of the office.

Key Tasks

Health and Safety, security and Staff support

  • Ensure smooth settling in of expatriate staff, supporting them to acquire secure/safe housing or accommodation, schools, advise on tenancy contract and liaison i.e. drivers, nannies etc.
  • Responsible for office and Regional Director’s residence security issues, ensure that the office complies with regulations of the Occupational Safety and Health Act, arrange for regular safety drills at ARO and arrange for safety inspections in the workplace
  • Regularly review working conditions and work with line managers to correct non-compliance and identify opportunities for improvement
  • Ensure that the alarm system is maintained to respond to alarm response call outs
    Liaise with Head of Operations and Technology to ensure that security information is regularly updated

Supervise Service Providers and administration staff

  • Supervise Administration staff, Regional Director’s Assistant, Protocol assistant, office support, driver, cleaners and reception area
  • Ensure valid contracts with the office landlords and tenancy agreement for Regional Director residence
  • Review and annually update all contracts and leases before forwarding them to the Head of Operations and Technology for signature
  • Supervise monthly provision of office supplies and stationery
  • supervision of general office duties including office cleanliness
  • To undertake any other reasonable duties as may be requested by the supervisor.

How to Apply

Interested individuals should submit a CV and a 1-page cover letter to: [email protected] Closing date Wednesday 4th March 2020.

If you do not hear from us by 30th June 2020, please assume that your application was not successful.

 

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