Secretariat Admin Officer Job, Administration Jobs Kenya 2022,

Principal Accountabilities:

Reciprocity – offer Administrative Support to Reciprocal Clubs Committee including but not limited to researching on reciprocating clubs, organising meetings, minutes takings, follow-up on matters arising and execute all actions as directed.


  • Membership Transitions – prepare transition letters reports and letters. Send letters and respond to Members’ enquiries accordingly.
  •  Database – update and maintain membership database accordingly
  •  Posting Candidates in the Database – open accounts for new member and post in details as provided in the membership application form
  • Deputise Membership Admin while on leave.
  • Members Comments – Collate and analyse Members and guests’ comments/feedback in the appropriate format. Prepare reports for the relevant Committee meetings.
  •  Maintain membership registry, ensuring all relevant documents are filled and are up to date.
  •  Filter all incoming mail and parcels and ensure they reach the designated persons on time.
  •  Assist in preparation of Committee and Annual General meetings as directed.
  •  Stock Secretariat stationeries stores and always maintain it up to date in all respects in a presentable manner.
  •  Any other duties that may be assigned.


  • Diploma in Business Administration or equivalent
  • Prior experience as an Office Assistant, Office Administrator or handling administrative responsibilities in a related field
  • Organised, multi skilled, self-directed individual with a positive attitude, excellent organizational skills and able to work under minimum supervision.
  • Visionary, result-driven, self-directed and resourceful administrative professional focusing in making a difference in office administrative procedures.
  • Excellent communication and presentation skills with the ability to liaise effectively with a range of departments to effectively achieve departmental and organisational objectives
  • Flexible and able to adapt to rapidly changing circumstances, prioritize, multitask and meet deadlines
  • Analytical decision making and proactive approaches to problem solving
  • Ability to work autonomously and as part of a team
  • Discretion with personal and confidential information
  • Advanced interpersonal skills, demonstrated ability to develop strong working relationships
  • Creative and innovative thinker
  • Proficient in Microsoft Office, In-design, Photoshop & Corel Draw
  • Qualifications in Secretarial studies will be an added advantage.

How To Apply

Interested candidates are requested send an updated Resume and letter of application referenced “Secretariat Administrative Officer” to [email protected] by end of day (5.00pm) Monday, 31st January 2022.

Due to the large number of applications we may receive, kindly note that only short-listed candidates will be contacted.

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