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KNATCOM Senior HR Assistant Job

Senior HR Assistant Job, HR Jobs In Kenya March,

The Kenya National Commission for UNESCO is a State Corporation established under the KNATCOM Act of 2013 (Revised 2014), to promote Kenya’s national interests in UNESCO and UNESCO’s international interests in Kenya, regionally and globally in the areas of education, sciences, culture, and communication and information.

To enable it to fulfil its mandate, the Commission wishes to recruit dynamic, result-oriented, and self-driven persons to fill the following vacant positions specifically under the terms and conditions advertised.

Senior Human Resources Assistant: KNC 8 -1 POST

Functions

  • The human resources officers are responsible for the following functions: 
  • Provide professional leadership in the development and implementation of Human Resource plans 
  • and budgets, outlining activities to be undertaken, resource requirements, key performance measures 
  • and indicators as well as expected outcomes; 
  • Conduct workforce analysis, determine optimum staff requirements and design organizational 
  • structure that maximizes synergies across functions to support the implementation of the 
  • Commission’s strategic plan; 
  • Conduct job analysis in order to develop job descriptions and competency profiles to facilitate Human 
  • Resource planning, staff recruitment and selection, performance management, training and 
  • development, job evaluation and pay structure design as well as career planning; 
  • Coordinate the recruitment and selection process in order to ensure that KNATCOM has a critical 
  • mass of qualified Human Resource with the required competencies necessary for implementation of 
  • departments strategic management plans;
  • Assess training needs analysis and baseline attitude surveys in order to design and implement 
  • relevant training programmes aimed at building capacity by equipping staff with the necessary 
  • knowledge, skills and behaviour characteristics in line with the strategic plan; 
  • Coordinate implementation of the performance management system and ensure that individual and 
  • team performance is continuously monitored and measured against realistic but challenging targets 
  • aligned to the strategic direction by clearly defining performance measures and indicators, expected 
  • timeframe as well as resource requirements; 
  • Ensure timely and accurate processing of the payroll; 
  • Implement and maintain an effective human resource management information system; 
  • Oversee proper maintenance, storage and security of personnel records to ensure integrity of data 
  • and information related to human resource development programmes; 
  • Coordinate resolution of employee grievances and disciplinary cases, recommending appropriate 
  • action to resolve problems as well as assisting employees to find satisfactory solutions to personal 
  • problems through counselling services; 
  • Administer provision of employee medical and insurance packages including workers’ compensation 
  • through the appropriate benefit schemes such as NHIF, NSSF, and other employee welfare 
  • programmes; 
  • Develop and implement human resource policies and procedures aimed at enhancing workplace 
  • relations in order to gain employee commitment and improve morale by ensuring that employees are 
  • treated fairly, uniformly and equitably; 
  • Confer with relevant professional bodies and government agencies on the interpretation and 
  • application of particular human resource management regulations that apply to a public sector 
  • organization; 
  • Develop, implement and evaluate staff career and succession plans, progression and development 
  • to ensure staff attraction, retention, motivation and job satisfaction; and
  • Any other duties as may be assigned.

 Responsibilities

  • Drafting memos, letters and reports; 
  • Processing cases for the Human Resource Advisory Committee (HRAC) and implementation of 
  • decisions thereof; 
  • Reviewing job descriptions and preparing job advertisements; 
  • Coordinating the recruitment process; 
  • Organizing staff induction and on-boarding programs; 
  • Processing salaries, allowances, benefits and final dues; 
  • Updating the HR information systems data; 
  • Facilitating issuance of staff id’s;
  • Collating information relating to recruitment and selection, appointments, training, performance
  • management, records and staff complement control;
  • Undertaking of training needs analysis, projections and developing training programmes;
  • Administering performance appraisal, collates performance related data, analysing and preparing
  • related reports;
  • Collating data in relation to HIV/AIDs prevention, gender, disability mainstreaming, alcohol, drug and
  • substance abuse, occupational, safety and health act;
  • Preparing and submitting statutory returns; and
  • Any other duties as may be assigned.

Qualifications

  • Four (4) years relevant work experience;
  • Diploma in Human Resource or its equivalent qualification from a recognized institution;
  • Proficiency in computer applications;
  • Membership to IHRM or its equivalent professional body in good standing; and
  • Fulfil the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

  • Analytical skills;
  • Communication skills;
  • Strategic and innovative thinking;
  • Interpersonal skills;
  • Negotiation skills
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