Regional Logistics Officer Job, Logistics Kenya Jobs 2021, 

Position Title: Regional Logistics Officer – West Kenya Region

Reporting to: Administratively to Regional Manager (West Kenya) and technically to Senior Logistics Officer

Job Location:  Kisumu

Overall Purpose

The Regional Supply Chain Officer undertake necessary operational logistics, procurement, supply chain and administration services.

 Responsibilities

Procurement Management:

  • Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality;
  • Liaising between suppliers, relevant internal departments and customers;
  • Prepare procurement plans for the Region within 30 calendar days after approval of work plans.
  • Identifying and pre-qualify potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them;
  • Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided;
  • Follow up on specifications and clarify with users and budget holders on incomplete Purchase requests and provide feedback on the status of their requests.
  • prepare the bid document(s) within five(5) days for the subject procurement after receiving the purchase requisition by incorporating the specifications from user departments.
  • Recommend bids for awards, prepare LPOs/LSOs f or contracts agreements for the Regional Manager’s and Finance Officer’s approval.
  • Ensure orders and contracts are sent to successful bidders on time.
  • As secretary to the Regional Procurement committee ensure all procurements are done within the prescriptions of the Procurement Manual before approving the tender award.
  • Track order deliveries and provide feedback to users internally on any delays.
  • Support Branches for any procurements done at their level.
  • Preparing and presenting monthly & quarterly reports to management.
  • Maintain records of purchases, pricing, and other important data.

Fleet Management:

  • Coordinate deployment of motor-vehicles and drivers to provide efficient and safe transportation as well as obtain optimum use of transport resources.
  • Approve all log sheets for regional drivers.
  • Coordinate the repair and maintenance of motor-vehicles in authorized garages against approved requisitions. Also follow up to ensure that motor-vehicles are repaired to the highest standards of quality and within budget limitations
  • Manage vehicle fuel, including monitoring each vehicle for consumption
  • Maintain up to date files for each vehicle in the region
  • Coordinate accident reporting and documentation
  • Supplier Accounts Management (fuel, parts, services)

Warehouse Management

  • Receive all goods purchased in the regions, issues & sign off all GRNs
  • Ensure stock counts are done regularly at the regional warehouse.
  • Ensure bins cards are updated on a monthly basis.
  • Ensure all goods received in the warehouse are packaged & stored safely
  • Supervise & coordinate work for all warehouse staff at the Region

Staff Supervision:

  • Supervise warehouse assistants, fleet assistants, procurement assistants at the regional level.
  • Supervise all drivers in the region.
  • Setting of performance objectives
  • Conduct performance review every six months and annually to ensure that, performance objectives are appropriately achieved.
  • Manage performance and disciplinary issues in accordance with HR policies and procedures.

Resource Mobilization:

  • Assure sustainability of operations in the entire Region through robust income generation through mileage claims and warehouse leasing.
  • Raise mileage invoices for all vehicles in the region and follow-up payment at the Headquarters.
  • Actively source for new income generating opportunities

Qualifications

  • University Degree in Business Management, Logistics, Supply Chain, Procurement or any other related field.
  • CIPS or KISM membership will be an added advantage
  • Minimum of 2–3-year professional experience in procurement preferably with an INGO.
  • Working experience on RCRC, USAID, ECHO, UN and other donor funded projects will be an added advantage.
  • Possession of a Valid Driving license is an added advantage.
  • Very good command in Swahili and English, both writing and speaking.
  • Able to work under pressure, able to multitask, excellent team player and able to work in a multinational environment.

Desired Competencies

  • Strong sense of personal integrity.
  • Attention to detail.
  • Ability to multi-task.
  • Highly organized.
  • Excellent follow up skills.
  • Ability to meet deadlines and accommodate to changing work environment.
  • Team spirit and problem solving abilities.
  • Good communication and negotiation skills.

How to Apply

Interested candidates who meet the above qualifications should apply strictly through https://www.redcross.or.ke/Careers so as to reach us not later than 17th September 2020;

  • Send an updated CV including 3 (three) relevant referees and their contact/email details;
  • A one-page cover letter.

Selected candidates will be required to go through background checks that will include obtaining a current certificate of good conduct and an anti-terrorist check.

Only shortlisted candidates will be contacted.

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