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Assistant Printing Officer Job, Other Professions,
Job Title: Assistant Printing Officer
Grade: KS 9
Corporation/Organization: Kenya Bureau of Standards
Directorate: Standards Development
Department: Standards Information Centre and Documentation (SIC&D)
Division: Publishing and Editorial
Section / Unit: Printing Unit
Location / Work station: Kenya Bureau of Standards, Head Office – Nairobi, Popo Road, off Mombasa Road
Reports to: Assistant Manager, Print Production
Direct reports: N/A
Indirect Reports: N/A
The job coordinates and ensures document preparation for printing and reproduction; ensure printing quality of standards, publications, documents and stationery for the purpose of facilitating local, regional, and international trade; promoting innovation in Kenyan Industries for the realization of sustainable development goals
Key Responsibilities / Duties / Tasks
I. Managerial / Supervisory Responsibilities
II. Operational Responsibilities / Tasks
a. Prepare artworks, patch-ups, makes films and plates to be used on the printing press
b. Reproduce documents used Kenya Bureau of by printing using the lithographic printing press.
c. Ensure safety and security of working tools by keeping them safely in the tool box for future use and ensure efficiency and production of the machine is maintained
d. Maintains cleanliness of machines and tools by cleaning them after use to safe guard the workmanship and ensure efficiency
e. Perform minor machine repairs and maintenance to comply with maintenance requirements to reduce costs incurred while doing repairs by other technicians
f. Ensure machines are serviced on time according to machine service schedule to comply with the timeline
g. Monitor, detects any defects in machines and report to supervisor for further necessary action
h. Dispatch documents to various KEBS offices to ensure continuity and steady supply in the office
i. Perform print finishing operations by cutting, perforating, numbering, binding and trimming of KEBS documents and books to facilitate provision of KEBS services in various offices and regional offices while complying with KEBS mandate.
j. Assist in implementation of quality improvement of printed documents provision by implementing and maintaining ISO 9001 Quality Management Systems. Inspection of materials to be used for printing at the Stationery Stores.
k. Request and collect printing materials from stationery stores.
l. Maintain machines as per the maintenance schedule.
m. Identify obsolete, idle and unserviceable assets and prepare reports to reduce wastage.
I. Financial Responsibility
a) Implement allocated budget
b) Accounting for expenditures
II. Responsibility for Physical Assets
a) Ensures proper storage of standards in both physical and electronic formats
b) Ensures prudent utilization of physical assets (reading space, Furniture, Equipment and printing machines) in the division
III. Decision Making/Job Influence
a) Operational and
b) Financial decisions.
IV. Working Conditions
a) Works predominantly within the office.
b) Expected travels within and outside the country.
Job Competencies (Knowledge, Experience and Attributes / Skills)
Professional Qualifications / Membership to professional bodies
a) Kenya Library Association
b) Kenya Publishers Association
c) Kenya Institute of Management
Previous relevant work experience required
Functional Skills, Behavioural Competencies/Attributes
a) Offset printing and electronic reproduction skills
b) Printing and bindery skills
c) Analytical skills
d) Health and safety skills
e) Customer service skills
f) Time management skills
g) Problem solving skills
h) Communication skills
i) Team player
The application form, key responsibilities and job specification for the above positions must be received by 21st April 2021.
NB: Any academic certificate from foreign Institutions MUST be accompanied with a recognition certificate from Commissioner of University Education, Kenya.
Please ensure you have the following documents at hand for the application process.
1. ID & PIN Copies
2. Cover Letter
3. Curriculum Vitae
4. Academic Certificates
5. Professional Qualifications
6. Professional Bodies’ Membership Certificates
7. Constitutional Documents
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