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Head of Administration Job. Tracom Services

Head of Administration Jobs, Administration Jobs In Kenya, Tracom Services Jobs

Position: Head of Administration

Supervisor: Board of Directors

Location: Nairobi, Kenya

About the Role

The job holder will have the primary role of overseeing the administrative operations of the company. He/she will coordinate activities of the various departments to ensure smooth service delivery to the customers. An ideal candidate should give leadership to the team by supporting timely decisions and actions for internal and external customer satisfaction.


  • Provide leadership to company operations, working with the functional managers to deliver excellent value to clients and enable the company to maximize its revenue and market share
  • Serve as a bank agent on behalf of the company and carry out bank transactions as required
  • Provide vision to the organization by developing of long range and annual plans, and with the evaluation and reporting of progress on the plans including manpower planning, talent management and development.
  • Ensure that there are appropriate systems, processes and tools to support the effective execution of the company’s business operations and ensure that these are applied and reviewed consistently.
  • Ensure company records are well maintained and provide them whenever needed to support company operations.
  • Provide the team with office supplies required for operations such as stationery, kitchen supplies, toiletries and other consumables
  • Work with the HR department to define and oversee implementation of company policies and performance standards.
  • Oversee sales and distribution; stocks holding, customer service and manpower planning in the company.
  • Supervision, coaching and appraisal of the functional managers in the company
  • Support the Account Managers in contracting, invoicing and debt collection
  • Work with Finance Department to set, manage and monitor the annual budget and prepare operating plans for approval.
  • Work with project teams to provide administrative assistance through the project implementation phases in order to ensure efficiency in project delivery
  • Oversee monthly and quarterly assessments and forecasts of organization’s sales and operational performance against the set goals.
  • Work with the Procurement Department to coordinate the process of purchases with suppliers and partners for efficiency and effectiveness
  • Ensure that the pricing structure allows the company to maintain competitiveness whilst also ensuring profitability.
  • Any other duty as directed by the Board of Directors


  • Bachelor’s degree in Business Administration or its equivalent
  • Minimum five (5) years’ experience in a similar position in a busy environment
  • Excellent planning and organising skills
  • Strong leadership skills
  • Outstanding communication skills
  • Discreet, confidential and with high level of integrity
  • Demonstrated ability to work and deliver effectively under pressure
  • Mature and able to work effectively with teams
  • Experience in working in a software development firm will be an added advantage

How to Apply

Are you looking for an environment that gives you an opportunity to take on the challenging technology world with enthusiasm? This opportunity is waiting for you at Tracom Services Ltd.

Send your application to [email protected] so as to reach us on or before 14th January 2020 Quote ‘TSL/HOA/01/2020” on the email subject line.

Only shortlisted candidates will be contacted.

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