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Grants Management Analyst NGO Kenyan Jobs

The Analyst- Grants Management will be responsible for the administration and management of the assigned portfolio of grants, ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management. The Analyst will also be responsible for the administration of sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners’ capacity and compliance of sub-granting contracts with prime donor requirements.

Main duties and responsibilities include:

Grants Administration:

· Provide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors & partners are accomplished in the dates established.

· Conduct review of donor contracts against the Alliance’s policies and procedures and facilitate the process of contract clearance and signature;

· Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization.

· Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant;

· Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders;

· Work closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on time

· Liaise with donors on all grant-related issues, including submission of donor reports and requests for project modifications;

· Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them.**

Sub-grants administration:

· Coordinate capacity assessment and due diligence review of prospective partners;

· Ensure Partners’ awareness of reporting requirements, research ethics and contractual compliance;

· Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor’s requirements;

· Track and collect cleared reports to be filed in the appropriate digital repositories;

· Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications.

The candidate shall have the following competencies, skills and experience:

· Bachelor’s Degree in International Development, International Relations, Economics, Business Administration or another relevant field;

· Minimum of 2 years progressively responsible experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation;

· Experience of project management, including understanding of project budgeting, budget management and financial issues;

· Proficiency in relevant software programs (Word, Excel), PowerPoint;

· Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively;

· Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders;

· Demonstrated to ability to work effectively as part of a team with people in a multi-cultural and multi-disciplinary environment, including with external stakeholders; excellent interpersonal skills;

· Excellent communication skills in English, both verbal and written including the ability to organize and write clear and concise reports;

· Previous experience working for international development and/or research organizations, NGOs or UN agencies is highly desirable;

· Knowledge of the CGIAR and/or international development agencies;

· Experience of implementing and/or using information management systems (grants databases, ERP systems, etc.);

· Communication skill in French would be considered a plus;

· Experience and capacity to build long-term relationships with stakeholders.

The candidate shall have the following competencies, skills and experience:

· Bachelor’s Degree in International Development, International Relations, Economics, Business Administration or another relevant field;

· Minimum of 2 years progressively responsible experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation;

· Experience of project management, including understanding of project budgeting, budget management and financial issues;

· Proficiency in relevant software programs (Word, Excel), PowerPoint;

· Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively;

· Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders;

Terms of employment:

This is a nationally recruited position based in Nairobi, Kenya. The contract will be for a one-year period, subject to a probation period of three (3) months and is renewable depending on performance and availability of resources. The Alliance offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to excellence. The Alliance is an equal opportunity employer, and strives for staff diversity in gender and nationality.

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