Grant & Operations Manager Job RVI

Description of Duties

Programme financial management and procurement and compliance

• Working with the Engagement and Research Leads, and RVI Finance and Operations, coordinate programme budgeting, expenditure, management and forecasting.
• Oversee all programme procurement and contracting processes ensuring adherence to RVI internal policies and compliance with donor regulations
• Manage donor contracting and compliance
• Support partners, consultants and service-providers to submit expense reports
• Support the RVI Finance and Operations team to produce financial reports
• Support RVI Finance and Operations in tracking payments and reconciling advances
• Review and track the programme’s key VFM indicators
• Maintain a list of the Platform’s current and prospective consultants
• Maintain the Platform’s asset register
• Support RVI staff with audits

Operations and logistics

• Oversee the programme’s travel, ensuring adherence to RVI travel policies, including, flights, ground transport and accommodation
• Establish and maintain a list of pre-qualified suppliers
• Manage logistics for Platform events, including event security

Risk management

• Develop and implement RVI’s risk-management methodology, including monthly and quarterly reviews of the Platform’s risk register, and procedures for rapid mitigation.
• Maintain a risk mapping of the programme’s delivery chain, including an analysis of all downstream partners and service provider

Security

• Act as the focal point for programme security, ensuring adherence to RVI’s security procedures, and coordinating with the programme’s security advisor
• Advise on the security aspects of programme activities, minimising risk to staff, consultants, partners, and beneficiaries
• Provide analysis on changing security context to advise staff and consultants and to support programme decisions-making

Requirements

• Relevant postgraduate degree in Business Administration, Development Studies or similar;
• Extensive experience in programme financial management, including budget management, analysis forecasting and reporting
• Accounting qualification highly desirable
• Over five years experience in programme management and administration in fragile contexts, including Somalia
• Demonstrable commitment to the Platform’s core vision and principles
• Track-record in ensuring compliance in programme management with institutional donors, especially FCDO (DFID) and USAID
• Extensive experience in managing programme procurement
• Familiarity with VFM concepts and ability to ensure implementation
• Ability to manage programme travel with multiple and simultaneous movements across Somalia
• Experience in implementing programme risk management and mitigation strategies
• Existing network and knowledge of security, transport and accommodation suppliers in Somalia
• Track -record in managing programme security
• Fluency in English; Fluency in Somali desirable