Human Resource and Admin Assistant Job, HR Kenyan Jobs 2022

Title:  Human Resource and Admin Assistant,

Location: Nairobi,

Report to: Human Resource & Admin Manager,

Gross Salary: Ksh 50,000, 

Our client seeks to hire a Human Resources and Admin Assistant who will be responsible for HR and administrative tasks.

Key responsibilities include

  • The incumbent will assist the HR manager across all human resource functions i.e. recruitment, employee relations, performance management, leaves, onboarding, and off-boarding.
  • You will be responsible to organize and maintain employee records (leave, benefits, and other administrative tasks).
  • Assisting in recruitment, selection, and induction of new employees.
  • Assist in the development, update and maintain company policies, manuals and procedures.
  • Assist in collating payroll updates, and putting all data relevant to payroll into the system, especially for new hires.
  • Will assist in developing and updating contracts, job requirements, and job descriptions for all positions.
  • You will keep records of employee health, safety, and welfare, take them into consideration, and implement certain measures where necessary.
  • Ensure timely reports as may be required from time to time by your senior on incidences within the company.
  • Analyze and communicate employee training needs, creating training modules and monitoring training programs.
  • Implementing and communicating disciplinary procedures and dealing with employee grievances.
  • Assist in the administration of performance review programs to ensure effectiveness, compliance, and equity within the organization. 
  • Assist in the training and evaluations of staff by conducting semi-annual or annual employee evaluations as they grow within the organization.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Ensure management of vehicles in the line with proposed standards; ensure that appropriate allocation and safe use of vehicles, mileage maintenance is achieved throughout, and ensure servicing and maintenance schedules are adhered to.
  • Assist in managing the stores, receiving, and dispatch as well as company logistics management relevant to the HR department.
  • Assisting in project management by creating assignments, tracking progress, and resolving issues.
  • Any other task that may be assigned by the Human Resources & Administration Manager and or the Director of Operations.

Education & Experience

  • A degree in Human Resource Management or any related field
  • Higher diploma or CHRP II will be an added advantage
  • A member of IHRM  
  • At least 3 years’ relevant experience
  • Self-motivated with a results-driven approach

Key skills & competencies

  • Excellent communication skills
  • Proactive
  • Team-work
  • Critical thinking and problem-solving skills
  • Planning and coordination skills
  • Time management
  • Attention to detail
  • Problem solving & negotiation
  • Adaptability
  • Stress tolerance
  • Ability to work independently

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