Receptionist/Personal Assistant Job, Administration Jobs April 2021,

Role title: Receptionist/Personal Assistant

Location: Nairobi

Job Description

Our Client is one of the leading oils and gas company in the region, they are looking at adding to their pool of competent staffing a Personal Assistant/Receptionist. The successful candidate will provide general office support with a variety of clerical activities and related tasks. She/He will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. 

Responsibilities

  • Acting as a first point of contact: dealing with correspondence and phone calls 
  • Taking and retrieving messages for various personnel 
  • Managing diaries and organising meetings and appointments, and controlling access to the Managing Director 
  • Booking and arranging travel, transport and accommodation 
  • Organising events and conferences when requried 
  • Reminding the Managing Director of important tasks and deadlines 
  • Typing, compiling and preparing reports, presentations and correspondence 
  • Managing databases and filing systems 
  • Implementing and maintaining procedures/administrative systems 
  • Liaising with staff, suppliers and clients 
  • Collating and filing expenses 
  • Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information 
  • Assists in the ordering, receiving, stocking and distribution of office supplies.
  • Coordinates the pick-up and delivery of mails
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating.
  • Coordinate and manage minutes and action lists from meetings
  • Coordinate and arrange company functions/exhibitions 

Qualifications

  • Degree in Office management, Secretarial Studies, Business Administration or related field of study
  • At least 3 years continuous experience as a personal assistant/receptionist
  • Advanced Microsoft Office Skills 
  • Must exhibit good emotional intelligence
  • Discretion and trustworthiness 
  • Flexibility and adaptability 
  • Good oral and written communication skills 
  • Organisational skills and the ability to multitask 
  • The ability to be proactive and take the initiative 
  • Attention to detail 
  • Tact and diplomacy 
  • Communication skills 

How to apply

Qualified and interested applicants should send their detailed CV, indicating their current and expected salaries to [email protected] not later than 5pm on 7th May 2021. Only shortlisted candidates will be contacted.

“Our client embraces equal opportunity for all”

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