HR And Administration Intern, Internships In Kenya,
1.1 Job title HR &Administration Intern
I. 2 Reporting to HR&Administration Officer
1.4 Unit HR & Administration
1.5 Physical Location Inside Wilson Airport, Nairobi
Duties & Responsibilities
MAIN TASKS EXTEND OF DISCRETION
Recruitment and selection support
Participate in drafting of the adverts for authorized recruitment
Publishing job descriptions and adverts on the various recruitment platforms
Support in the screening of applications and CV’s according to the requirements provided for the role
Coordination of interviews, communicating with applicants and scheduling interviews
Ensuring all recruitment approvals are received and filed
Support with logistical and coordination of recruitment activities
Ensure all the recruitment records are correctly filed
Support in staff induction and provide the staff with all necessary information and documents.
In liaison with supervisor
HR Records Management
Ensure quality and integrity of the HR filing system
Ensure scanning of staff files
Ensuring HR records, information and files are updated, clearly labelled, organized (paper and electronic i.e. Mfiles) and archived in line with the organization’s policy
Support in capturing data and updating employee information accurately on the internal databases i.e. ERP System (NAV)
Contribute to the effective rollout of automation projects for the HR department In liaison with supervisor
Under the overall guidance of the Head of HR and the Administration, the HR Intern will be responsible for providing day-to-day administrative support to the human resource team.
Support the annual audit by ensuring all records are updated, correctly filed and easily accessible
Communicating and distributing staff documents
Address general employee queries within 48 hours upon request and refer complex issues
Support with Volunteer Physician Program
Support with managing the stationery store; ensuring minimum stock levels are obtained and coordinating the issuance of the same
Ensure car passes list is updated and quarterly payment made on time.
Ensuring airtime top up on a monthly basis.
Drafting various staff letters for visas, passports and other needed facilitation document as required
Support in ensuring crew cards for various staff are valid and updated on time.
Support with any administrative related activities. In liaison with supervisor
Bachelor’s Degree in Business Administration, Social Sciences or other related field
Higher National Diploma in Human Resources Management/ CHRP-K Certification highly desirable
Skills and competencies
Good communication skills both written and oral
Good interpersonal skills
Ability to maintain confidentiality
Tact and discretion when dealing with people
Ability for flexibility and demonstrated reliability
Ability to be organized and proactive
Ability to work in and with a dynamic team
Proficiency in computer studies – Ms Office
5. ENVIRONMENTAL CONDITIONS
• 24-hour response required whenever necessary within a 24-hour work environment.
How to apply:
If you have the passion to contribute to the leading Aero-medical and Health solutions provider, submit application by 5th July 2022. Attach cover letter specifying how you meet the criteria, what you expect to bring to AMREF Flying Doctors (AFD) with an updated CV in PDF.
Please visit AMREF Flying Doctors website at https://flydoc.org/career-opportunities/ or Amref Health Africa website at https://amref.org/vacancies/ to view job details and requirements.
Feedback will be given to shortlisted candidates only.
Duly note that AMREF Flying Doctors does not require applicants to pay any money at whatever stage of the recruitment and selection process and have not retained any agent in connection with recruitment.www.flydoc.org
AMREF Flying Doctors is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Amref is an equal opportunity employer and has a non-smoking