Administrative Assistant Jobs, Administration Jobs in Kenya, AIM ABS Jobs
Africa Inland Mission International(AIM ABS), a non-profit organization, is seeking motivated, servant hearted, devote followers of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.
Provide effective and professional communication, care of visitors coming to ABS Offices and assist in effective functioning of ABS Facilities.
The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ.Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.
Key Result Areas;
Front Office Reception
Receive each visitor in a polite and helpful manner; direct them to the correct office
Receive and direct calls accurately and make any necessary follow up
Receive and distribute mail, packages and deliver them in a timely and accurate way
Provide tours of ABS visitors as requested by Managers, Supervisors
Be attentive to security and follow up security concerns in an efficient manner
Manage [email protected], answer message or direct to the appropriate person or departmentFront Office Administration
Proper use and maintenance of office equipment.
Assist clients on the usage of office equipment i.e. photo copying etc.
Proper recording, documentation, payment and filing of all transactions.
Maintain appropriate stock levels of Office Supplies and accurate inventory tracking
Scheduling of ABS Vehicles
Assist with incidental requests from other ABS departments in consultation with the facilities supervisor.Assist with Administrative Duties for ABS Facilities Department
Reconciliation of Bills including: Safaricom, Airtel, etc.
Follow up on documentation necessary for ABS Facilities and Housing Maintenance Requests and purchases.
Appropriate billing of ABS Vehicles on a monthly basis
Prepare schedule for guards at ABS Wilson Airport Offices
Reconcile all purchases and cash transactions for ABS Facilities and ABS Housing
Required Skills/Attributes & Competencies
Honest, trustworthy, God fearing person.
Organized, able to maintain a clean, tidy environment
Proactive and alert to the environment
Attentive to details and able to follow through well on tasks.
Able to maintain a helpful, courteous, pleasant and professional attitude.
Strong interpersonal skills
Good organizational skills.
Required Qualifications/Experience Essential
Certificate in Office Management or its equivalent
Competent in Microsoft Office suite
Certificate of Good Conduct
Diploma in Office Management or its equivalent
Valid Driving license
At least 2 years working experience in an office environment
Good customer care skills.
At least 3 years working experience in an office environment.
Basic bookkeeping skills.
Exposure in a multicultural environment. Communication Demands
Good verbal and written communication in English and Kiswahili..